News and Messages - 2017
About PeopleSoft Financials and its related business processes
Please note that information on these EFS Updates may have changed since they were posted. Certain content referenced on this page may also have been removed from the website (old, obsolete, or no longer correct).
PeopleSoft Financials 9.2 messages
Service Interruption for EFS Financial Helpline
During the week of April 24 the University Financial Helpline will be relocating within WBOB. We may not be able to offer phone assistance during our move. We will try to offer specific times as soon as a firm schedule is set. If we have any phone service intrruption, please email email@example.com to open a self-service ticket.
Period 9 now is Closed
|Reporting||03/30/2017||UM Analytics - Finance GL Subject Area
Transactions posted to the ledgers in EFS yesterday, 3/29/2017, were not processed in the Finance GL subject area last night and are not available for financial analyses today. Transaction posted to EFS ledgers yesterday and today should be available in the Finance GL subject area for financial analyses tomorrow 3/31/2017.
for April 1, 2017
Mn Local Sales Tax Changes. The following new local sales and use tax will start on April 1, 2017: Lake County transit sales and use tax 0.5 percent. For more information about local sales and use taxes visit the Mn Department of Revenue website.
For April 1 & 2
MyU and PeopleSoft applications will be unavailable Saturday and Sunday, April 1 and 2
The systems will be unavailable as updates are made to the PeopleSoft development platform, PeopleTools, bringing it to version 8.55. This update helps our PeopleSoft systems remain stable and secure, and ensures that we retain vendor support. Please plan accordingly. Impacts:
During the weekend of April 1-2, updates will be available on the University’s Service Status page.
|All||03/09/2017||Period 8 is now closed.|
|Payroll Accounting||02/21/2017||Additional Summer Faculty Earn Code for Research
In response to requests from the Finance user community, HR has provided an additional earnings code to help distinguish between research and instruction for summer earnings. Earnings code SSS is renamed to "Summer Session Instruction". The old earnings code SMR is active again and will be used for "Summer Session Research". These earnings codes are meant to be used only for summer session. More information about using these earnings codes will be included in the summer appointments instructional packet that will be distributed by HR in the spring.
Monday is a banking holiday
Banks in the United States are closed on Monday. Per the University's usual procedure, payments will be generated tomorrow evening (Friday) for anything scheduled to pay on Monday.
Accounts Payable batch processing did not run last night due to a system issue. Processing will resume again this evening.
Expense reports are impacted by this issue as well.
Retro Distributions did not process
Retro Distributions that were submitted Tuesday, February 14th were not processed in HRMS and sent to Finance. These transactions are not available on reports. Retro transactions will be processed today and available in reporting on Thursday, February 16th. Retro transactions in reporting are current as of Monday, February 13th.
Period is Closed
Period 7 is now closed
|External Sales||01/31/2017 for April 1, 2017||
Mn Local Sales Tax Changes
Updated Feb 6, 2017
Direct Retro Entry page and duplicate distribution lines - Resolved
Release notes from changes made over the weekend
Standard Bill Entry
UM Inactive Combo Codes Report
UM Retro Distribution Entry
|Req reparers and approvers||1/25/2017||Today is the last day to create, approve, and fully process a VCPS. The new procedure for these types of payments is now to use the non-PO-related payment process. See the email sent on January 9 with the subject line: VCPS process being eliminated.|
|JE preparers and approvers||1/25/2017||
Accounting Services has noted an increase in University departments using the adjusting periods in the General Ledger (915, 921, 922, etc.) for journal entries. Adjusting periods in the General Ledger are for Accounting Services use only. The only exception is at year-end when departments can use Period 913 only. Journal entries posted to these periods will be stopped from posting or reversed and deleted. Please make sure you are using the appropriate period for all journal entries. Thanks for your understanding an assistance.
Period is Closed
Period 6 is now closed.
|Payroll||1/10/2017||Update on direct retro processing
All direct retros from Friday, December 30th and Monday, January 2nd have been manually processed to the General Ledger and are now available on UM Reports. All pending direct retros since January 5th were sent for processing last night. However, due to the high volume of outstanding direct retros, not all were completed. As a result, any remaining retros will be processed in tonight's batch and available on UM reports tomorrow. If you have any questions, please contact the University Financial Helpline at 4-1617.
|Payroll||1/5/2017||Direct retro processing on hold until 1/9/2017
An issue was discovered that prevented retros submitted and approved between Friday, December 30th and Monday, January 2nd, from being processed to the General Ledger. These direct retros will display a status of complete in HRMS, but are not available on financial reports. We have resolved the original issue, but manual steps must be taken to process the missing direct retros. As central completes these steps, all direct retro processing will be on hold until Monday, January 9th. This is to avoid further data complications due to additional retro activity. Departments can continue to enter direct retro's, however, they will remain in a pending status until Monday.
Notification of new local sales and use taxes
The following new local sales and use taxes will start on January 1, 2017:
For more information visit the Minnesota Department of Revenue's local tax information web page.
11/21/16 update: The Fergus Falls local sales and use tax of 0.5 percent will be ending on December 31, 2016. See the Fergus Falls General Notice (pdf) for more information.