Looking for Imaging Exception reports for each Cluster? Click here.

ImageNow has replaced the current DocuWare system for the imaging of financial documents. ImageNow has been in use at the University since 2000 as an enterprise-level document imaging solution and is being used by over thirty different departments/colleges/business units. By bringing the financial system to ImageNow, the University can take advantage of existing hardware, software, and storage solutions, as well as the experienced technical support staff at OIT. Units already using ImageNow will be able to work with just one imaging solution, and those new to ImageNow can look forward to using ImageNow for imaging more than just their financial documents in the future.

• Imaging hardware and software options
  
  
  • View a pdf of imaging hardware/software/browser requirements
    
    
• Where specific documents will be imaged
  
  

ImageNow Training and User Guides

Classroom Training

The University Technology and Training Center (UTTC) has a 3-hour hands-on introduction to ImageNow called ImageNow 6 Basics. Though this class is not EFS specific, it does cover most of the basic tasks and features that ImageNow users need to know. Topics covered in the course include

• indexing scanned documents
• retrieving indexed documents
• searching for documents using simple and advanced queries
• viewing documents with PowerView
• adding annotations to documents
• routing and processing documents in workflow
• performing standard tasks in WebNow, the ImageNow web interface

Click here for dates of upcoming classes.

Online Tutorial

An online tutorial is now available for ImageNow 6.1. This tutorial covers the same material as the ImageNow Basics 6 classroom course, but without the hands-on learning. The classroom course has been in high demand and many people have found themselves on a wait list. With the online tutorial, you can view the content whenever it is convenient for you. Many of the topics are broken out into subtopics as well, so you can view only those topics you need to learn about, and in any order. You can view the tutorial at http://uttc.umn.edu/training/tutorials/imagenow/.

User Guides

Quick Start Guides are available in downloadable PDF format:

• EFS Scanning Guide (pdf)
  
  
• Voucher and Journal Imaging Guide (pdf)
  
  
• EFS WebNow Guide (pdf)
  

Scanner Training

Training for staff who will be scanning documents is more specialized and will be done at your site by one of the EAD imaging specialists.

Patch Code Sheet

Patch code sheet also known as a separator sheet is used to simplify the task of scanning and organizing documents. A patch code is used to create a new batch when it is detected by the scanner. Each time a patch code is detected, a new batch is created for the documents that are scanned after it. User can insert patch code sheets in between documents so they can scan multiple documents at once.

Follow this link to download the patch code. User can make multiple copies of the patch code and reuse them. It is helpful to print them out on colored papers so they are easily spotted. However, choose a light color as your scanner may have trouble with dark/neon colored paper.