Security Awareness

As always, for more information and assistance with Financial System questions, contact the University Financial Helpline at 612-624-1617.

The protection of University of Minnesota's financial data and systems is everyone’s responsibility. Here are some reminders to make each of us more aware of information security and privacy policies, procedures, and standards. Compliance with information security and privacy agreements, policies, procedures, and standards must be followed and supported.

Information technology policies, including the Financial Data and Systems Security policy, are published in the UWide Policy Library.

Learn about privacy issues and resources that affect you at the Privacy and Data Security Web site at http://www.umn.edu/privacy. This site provides a single point of access for information on privacy and data security at the University of Minnesota.

Protect your M Key from unauthorized use. Here are some tips:

• Don't keep your PIN with your M Key.
• Don't share your M Key or PIN with others.
• At the end of your work day secure your M Key (e.g., lock it up overnight, or take it home with you).

For more information about M Key security, go to mkey.umn.edu.

When vacating your office for lunch, breaks, or meetings, completely log off any systems or otherwise secure the desktop from unauthorized use, such as applying your computer’s screen saver password feature. At the end of your workday make sure to completely log off all systems and networks and power down your desktop computer.

The best way to secure institutional data, systems, and networks is by changing your password regularly. If you have reason to suspect your password has been compromised, change it immediately. Your password helps to prove who you are, and helps to ensure your privacy and the privacy of the data and systems you have access to. 

Changes in employee status must be reported. If you are going to be leaving University employment, transferring to another University department, go on a non-working leave of absence for more than 6 weeks, or no longer need access to secured systems, immediately process the Change in Employment Status Form (http://www1.umn.edu/datasec/security/documents/AR002.doc).

For additional assistance, contact:

University Financial Helpline

The University Financial Helpline can refer you to the proper department and assist with communicating financial problems. Help assistance is provided in finding forms and instructions, including requesting new reports or inquiring about acceptable substitutes.

Phone: (612) 624-1617
Fax: (612) 625-9841
E-mail: finsys@umn.edu

OIT Technology Helpline

Contact 1-HELP for assistance with e-mail accounts, Internet, PeopleSoft, mainframe systems, M Key and PIN, computer hardware, and software. They also provide assistance with passwords for the Enterprise Systems, Internet, and Data Warehouse. Contact them if you need to access a legacy system like CUFS. Contact them to report a data security incident relating to a computer, application, or the network.

Phone: 1-HELP or 612-301-4357
E-mail: For general problems: x-help@umn.edu
When reporting a security incident: abuse@umn.edu
Web address: http://www1.umn.edu/adcs/help/

Financial Security and Privacy Office

Manages the information security of the financial data and systems. Contact this office to report a security violation or non compliance event, to report an account that has been compromised or if you have a privacy question or issue.

Phone: (612) 624-1617
Fax: (612) 625-9841

OIT Data Security

Receives the Access Request Forms for Data Warehouse, EDMS, and PeopleSoft, and the Change in Employment Status Form for removing access to these systems due to employee status change. 

Phone: 1-HELP or 612-301-4357
Fax: (612) 625-0303
E-mail: x-secur@umn.edu
Web address: http://www1.umn.edu/datasec/security/

OIT Assurance and Security

Provides colleges, coordinate campuses, and departments support to reduce the security risks to the University associated with computer and network technology. Contact them to report a data security incident relating to a computer, application, or the network

Phone: 1-HELP or 612-301-4357
E-mail: For general problems: x-help@umn.edu
When reporting a security incident: abuse@umn.edu
Web address: http://www1.umn.edu/oit/security/

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