Security Awareness

The protection of University of Minnesota's financial data and systems is everyone’s responsibility. Here are some reminders to make each of us more aware of information security and privacy policies, procedures, and standards. Compliance with information security and privacy agreements, policies, procedures, and standards must be followed and supported.

Information technology policies are published in the UWide Policy Library.

Learn about privacy issues and resources that affect you at the Privacy and Data Security Web site at http://www.umn.edu/privacy. This site provides a single point of access for information on privacy and data security at the University of Minnesota.

Resources

Two-factor authentication (Duo)

IT information

IT Technology Helpline

System Status (tells community if systems are down, major issues, etc.)

Protect your two-factor credentials from unauthorized use. Here are some tips:

  • Don't share your authentication information with others (this is a violation of policy).
  • Don't re-use your Internet ID and password combination for non-University of Minnesota applications or accounts (for example, don't make your banking ID and password match your U of M Internet ID and password).
  • When leaving your desk for lunch, breaks, or meetings, completely log off any systems or otherwise secure the desktop from unauthorized use, such as applying your computer’s screen saver password feature. At the end of your workday make sure to completely log off all systems and networks and power down your desktop computer.

The best way to secure institutional data, systems, and networks is by changing your password regularly. If you have reason to suspect your password has been compromised, change it immediately. Your password helps to prove who you are, and helps to ensure your privacy and the privacy of the data and systems you have access to. 

Changes in employee status must be reported. If you are going to be leaving University employment, transferring to another University department, go on a non-working leave of absence for more than six weeks, or no longer need access to secured systems, immediately process the Change in Employment Status Form.

Reporting and Addressing Concerns of Misconduct

See the policy at: http://policy.umn.edu/operations/misconductreporting

We are all expected to report concerns if they have a good faith belief there has been a violation of local, state, or federal law or University policy governing any University activity. Employees are encouraged to resolve their concerns at the most local level, by reporting concerns to their supervisor or other appropriate contact person within their unit. If employees feel uncomfortable addressing their concerns at the local level, or wish for any other reason to address their concerns elsewhere, employees may make their reports directly to University offices responsible for handling the subject area.

Alternatively, employees and other individuals may file a report using the University's confidential reporting service (via a confidential Web link www.Ureport.ethicspoint.com or call toll-free 1-866-294-8680).

For additional assistance

University Financial Helpline

The University Financial Helpline can refer you to the proper department and assist with communicating financial problems. Help assistance is provided in finding forms and instructions, including requesting new reports or inquiring about acceptable substitutes.

Phone: (612) 624-1617
Fax: (612) 625-9841
E-mail: controller@umn.edu

IT Technology Helpline

Contact 1-HELP for assistance with e-mail accounts, Internet, PeopleSoft, mainframe systems, two-factor autentication, computer hardware, and software. They also provide assistance with passwords for the Enterprise Systems, Internet, and Data Warehouse. Contact them to report a data security incident relating to a computer, application, or the network.

Phone: 1-HELP or 612-301-4357
E-mail: For general problems: help@umn.edu

For reporting a security incident, ID or password sharing, security violations, contact abuse@umn.edu.