The University's Office of Budget and Finance prepares the University's budget and coordinates with Resource Responsibility Centers on the preparation of budgets for the campus/college/department/administrative units.

Budgeting will be done in the Enterprise Financial System beginning with the FY 2010 budget prep process. For FY 2009, departments entered their budgets directly into CUFS and the data was converted into PeopleSoft. Since budget preparation within PeopleSoft will not take place until 2009, training for budgets will occur after go-live of the new system.

The budgeting process in the new financial system will be similar to today's process at a macro level. Departments will create line-item budgets from historical data; current year instructions and assumptions; and forecasts from the campus/college/administrative unit compact.

There will be three types/pages of budgets available in the new financial system: a detailed budget, a position budget, and an asset budget. Read more about these different budget types.

Once the entire budget for a fiscal year has been submitted, users will still be able to view the budget pages but no additional entry to the pages will be allowed.

Specific enhancements to the budget solution include:

• the creation of capital asset budgeting functionality
• there will be spreadsheet upload/download options
• budgets may be created offline and uploaded
• RRC-level budget cannot "submit" unless it balances to the Budget Office allocations
• ability to view year-to-date actuals
• ability to view current-year asset budget with adjustments

More information on budgets will be provided by the Office of Budget and Finance, and budgeting training will be available beginning in fall 2008.

I used a budget line last year, why isn't it available this year for my non-sponsored ChartField string?

Many assume that if a budget line was used in one fiscal year it would automatically be set up in the new fiscal year, as happened when CUFS was our financial system. That's not the case with PeopleSoft Financials. Each year a ChartField string is needed the line has to be set up either as part of the budgeting process or by entering a budget JE (for both the Budget_Fin ledger and the KK_Expense ledger).

Older messages:

April 16, 2009

Information on the budget pages related to assets may display incorrectly. Please read the document posted here for more information.

April 10, 2009

This message was sent to those people with access to use the budget preparation (Budget Entry) tools in PeopleSoft Financials.

Training Services has released a new job aid on their Web site: Running reports for Budget Entry


Note to Budget Entry users, please review:

If you are planning to add a detailed ChartField value (CF1, CF2, EmplID) to a current ChartField string that does not contain these optional fields, please understand that any carryforward associated with the original non-detailed ChartField string of Fund, DeptID, Program, and Account will remain with that original string.

If you wish to move some or all of the carryforward to the new more detailed ChartField string, you must plan to do a fund transfer in FY10 from the original ChartField string to the new ChartField string.

To ensure that your budget reflects your plans and shows the correct resources lined up with planned expenditures, you must enter a fund transfer for that carryforward in your FY10 final detailed budget. That is, budget a transfer out of the desired amount of carry forward in the original ChartField string and budget a transfer in of the same amount to the new ChartField string with the optional fields.

Then, after the start of FY10, you must do a journal entry to transfer the funds from the original ChartField string to the detailed ChartField string.

Questions? Please contact your RRC manager or your budget officer.